FORWARD PLAN
10 July 2023- 12 November 2023
Produced By: |
Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031 |
EXECUTIVE FORWARD PLAN
What is the Executive Forward Plan? |
The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period. The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk
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What is a non-key decision? |
For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:
· the Executive can collectively take as set out in Part 3 of the council’s constitution
· which any Executive Member can take individually in line with the Council’s Scheme of Delegation
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What is a key decision? |
A key decision is defined as a decision which is likely:
· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:
▫ make a saving of more than 10% of the budget for a particular area - or be more than £500,000 ▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00
· to be significant in terms of its effects on communities
Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers. |
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What information does the Forward Plan contain? |
In relation to each issue entered on the Forward Plan, there are details of: · the date on which or time period within which the decision will be taken; · the wards affected; · how to make representations on the issue in hand; and · what the consultation will be taking place, where applicable.
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If I have a query about an entry on the Forward Plan, who do I contact ? |
Wherever possible, full contact details are listed in the individual entries in the Forward Plan. If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031
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EXECUTIVE FORWARD PLAN
ALPHABETICAL LIST OF ENTRIES
ITEM |
PAGE NO |
Adult Education Budget Implementation
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20 |
Agreement to submit the final version of the York Learning Accountability Statement to the Department for Education
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13 |
All Age Commissioning Strategy
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22 |
Anti-racist and inclusive strategy and action-plan
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12 |
Application for Community Right to Bid under the Localism Act 2011
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6 |
Bishopthorpe Road Respark Experimental Traffic Regulation Order (TRO)
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8 |
*Building Lease for Drug and Alcohol Service
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23 |
Bus Network and Bus Service Improvement Plan (BSIP) Update
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11 |
Combined Authority Budget
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18 |
Combined Authority Governance
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16 |
Consultation on Cashless Parking
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9 |
Financial Inclusion/Welfare Benefits Outturn 2022/23 and progress 2023/24
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5 |
Local Electric Vehicle Investment (LEVI) Funding Offer – HyperHub 4
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10 |
Mayoral Combined Authority Branding
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19 |
New Lane Acomb SMS – Consultation Feedback
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7 |
Planning Enforcement Update
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15 |
Recommission of the current York Reablement Service
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24 |
FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Economy and Transport |
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Meeting Date:
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11/07/23 |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of
Report: The report details the results of a consultation exercise
with regard speed management proposals for New Lane, Acomb
following on from the completion of a feasibility study and the
receipt of a 124 signature petition |
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Wards Affected:
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Holgate Ward |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Economy and Transport |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Ben Potter
ben.potter@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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Consultation letter and associated plans delivered to local residents and issued to relevant external parties including all emergency services. |
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/09/23
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Economy and Transport |
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Meeting Date:
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11/07/23 |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of
Report: The Executive Member is asked to approve a consultation on
a policy around cashless parking in York’s car park and on
street parking estate. |
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Wards Affected:
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All Wards |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Economy and Transport |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Graham Titchener
graham.titchener@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Not Applicable. |
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Process:
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To be determined. |
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/09/23
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FORWARD PLAN ITEM |
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Meeting:
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Executive |
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Meeting Date:
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13/07/23 |
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Item Type:
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Executive Decision - a 'Key Issue' - decision with significant effects on communities
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Title of Report:
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Description:
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Purpose of
Report: The report will inform the Executive of continuing actions
to stabilise bus network as government support decreases. Whilst
maintain objectives to grow the network within BSIP, BSIP update
City Bus Centre Study, City Centre Shuttle Bus Study, Poppleton
Park & Ride, Update on Young Person Fare Initiatives as part of
BSIP. |
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Wards Affected:
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All Wards |
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Report Writer: |
Michael Howard |
Deadline for Report: |
29/06/23 |
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Lead Member: |
Executive Member for Economy and Transport |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Michael Howard, Senior Transport Project Manager
michael.howard@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
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Making Representations:
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Process:
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Public consultation through Enhanced Bus Partnership will be undertaken as per the DfT guidelines and EBP governance. |
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Consultees:
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Background Documents:
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Bus Network and BSIP Update |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
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FORWARD PLAN ITEM |
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Meeting:
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Executive |
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Meeting Date:
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13/07/23 |
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Item Type:
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Executive Decision - a 'Key Issue' - decision with significant effects on communities
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Title of Report:
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Description:
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Purpose of Report: In line with a Council resolution approved on 21 October 2021 to aspire to make York Anti-Racist and Inclusive, to receive the city-wide strategy and action plan from the independent and cross-sectional working group led by IERUK 3.0, and approve the Council’s response and next steps. The Executive will be asked to receive the strategy and action plan, approve the council’s response and next steps, and recommend that Full Council approve and adopt the Strategy and Action Plan on behalf of the city. |
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Wards Affected:
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All Wards |
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Report Writer: |
Pauline Stuchfield |
Deadline for Report: |
29/06/23 |
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Lead Member: |
Executive Member for Finance, Performance, Major Projects and Equalities |
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Lead Director: |
Director of Customer & Communities |
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Contact Details:
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Laura Williams, Pauline Stuchfield, Director of Customer & Communities
laura.williams@york.gov.uk, pauline.stuchfield@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
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Making Representations:
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Process:
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All consultation on the strategy has been undertaken by IERUK 3.0 and their Partners as part of developing the strategy and action plan. |
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Consultees:
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Background Documents:
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Anti-racist and inclusive strategy and action-plan |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/09/23
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Health, Wellbeing and Adult Social Care |
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Meeting Date:
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18/07/23 |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Agreement to submit the final version of the York Learning Accountability Statement to the Department for Education
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Description:
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Purpose of Report: To gain approval to submit the final accountability statement, relating to Adult learning grant spend, to the Department for Education by the 31 July 2023 deadline. A draft version was approved by Senior Management Team (SMT) on 30 May 2023 to meet the deadline this updated version must be published by 31 July 2023 to form the basis of our funding agreement.
The Executive Member will be asked to approve the final version for publication.
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Wards Affected:
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All Wards |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Health, Wellbeing and Adult Social Care |
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Lead Director: |
Director of Customer & Communities |
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Contact Details:
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Paul Cliff paul.cliff@york.gov.uk
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Implications |
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Level of Risk: |
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Reason Key: |
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Making Representations:
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Process:
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The accountability statement details the aspects of the Adult Learning and Skills Engagement Strategy (consulted and agreed in July 2022) that respond specifically to the York and North Yorkshire Learning and Skills Improvement Plan (LSIP) and the York 10 year skills plan.
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Consultees:
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York and North Yorkshire Adult Learning and Skills Engagement Strategy (public consultation). York and North Yorkshire Learning and Skills Improvement Plan (LSIP) (consulted with employers and stakeholders by North and West Yorkshire Chamber of Commerce). York 10 year skills plan (produced and consulted on by the York Skills and Employment Board). |
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Background Documents: |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/09/23
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Housing, Planning and Safer Communities
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Meeting Date:
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19/07/23 |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of
Report: To update the Executive Member with regard to enforcement
cases being processed including notices served. |
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Wards Affected:
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All Wards |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Housing, Planning and Safer Communities |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Rob Harrison, Becky Eades, Head of Planning and Development Services
rob.harrison@york.gov.uk, becky.eades@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/09/23
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FORWARD PLAN ITEM |
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Meeting:
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Joint Devolution Committee |
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Meeting Date:
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24/07/23 |
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Item Type:
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Joint Devolution Committee |
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Title of Report:
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Description:
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Purpose of
Report: To seek approval of: |
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Wards Affected:
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution) |
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Lead Director: |
Chief Operating Officer |
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Contact Details:
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Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager
will.boardman@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
A key decision means
a decision made in connection with the discharge of a function
which is the responsibility of the Executive and which is likely
to
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Making Representations:
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Process:
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Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings. |
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Consultees:
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Devolution Programme Team York and North Yorkshire Chief Executives |
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
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FORWARD PLAN ITEM |
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Meeting:
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Joint Devolution Committee |
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Meeting Date:
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24/07/23 |
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Item Type:
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Joint Devolution Committee |
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Title of Report:
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Description:
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Purpose of Report: Approve outline budget position for 2023/24 (November to March/May) including use of reserves, implementation costs and service level agreements. |
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Wards Affected:
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution) |
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Lead Director: |
Chief Operating Officer |
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Contact Details:
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Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager
will.boardman@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
A key decision means
a decision made in connection with the discharge of a function
which is the responsibility of the Executive and which is likely
to
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Making Representations:
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Process:
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Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings. |
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Consultees:
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Devolution Programme Team |
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
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FORWARD PLAN ITEM |
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Meeting:
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Joint Devolution Committee |
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Meeting Date:
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24/07/23 |
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Item Type:
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Joint Devolution Committee |
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Title of Report:
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Description:
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Purpose of Report: To seek approval of draft initial branding styles for the future Mayoral Combined Authority. |
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Wards Affected:
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution) |
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Lead Director: |
Chief Operating Officer |
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Contact Details:
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Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager
will.boardman@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
A key decision means
a decision made in connection with the discharge of a function
which is the responsibility of the Executive and which is likely
to
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Making Representations:
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Process:
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Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings. |
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Consultees:
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Devolution Programme Team |
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
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FORWARD PLAN ITEM |
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Meeting:
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Joint Devolution Committee |
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Meeting Date:
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24/07/23 |
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Item Type:
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Joint Devolution Committee |
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Title of Report:
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Description:
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Purpose of Report:
To seek approval of the Joint Committee for
£494,816 from the York and North Yorkshire Combined Authority
to match fund Department of Education (DfE) funding for the
implementation stage of the Adult Education Budget (AEB). |
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Wards Affected:
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Leader inc. Corporate Services, Policy, Strategy and Partnerships (and Devolution), Executive Member for Health, Wellbeing and Adult Social Care |
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Lead Director: |
Chief Operating Officer |
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Contact Details:
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Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager
will.boardman@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
A key decision means
a decision made in connection with the discharge of a function
which is the responsibility of the Executive and which is likely
to
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Making Representations:
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Process:
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Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings. |
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Consultees:
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Devolution Programme Team |
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
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FORWARD PLAN ITEM |
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Meeting:
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Executive |
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Meeting Date:
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14/09/23 |
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Item Type:
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Executive Decision - of 'Normal' Importance |
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Title of Report:
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Description:
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Purpose of Report: This Commissioning Strategy lays out, at a high level, how the City of York Council intends to shift the balance of care in order to meet the growing needs of local people while working with reduced funding. By doing so, the council will focus on promoting well-being and an asset-based community development approach to the commissioning process. Councils with Adult Social Services responsibilities are required by the Care Act of 2014 to oversee the care market, collaborate with providers to develop high-quality services, guarantee capacity to meet local needs, and ensure the safety of service users. The Strategy helps the council to fulfil this duty by setting out our commissioning intentions.
The Executive will be asked to approve the strategy.
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Wards Affected:
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All Wards |
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Report Writer: |
Jamaila Hussain |
Deadline for Report: |
04/09/23 |
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Lead Member: |
Executive Member for Adult Social Care and Public Health |
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Lead Director: |
Corporate Director of Adult Services & Integration |
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Contact Details:
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Jamaila Hussain, Corporate Director of Adult Social Care and Integration
jamaila.hussain@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
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Making Representations:
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Process:
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Consultees:
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Background Documents:
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All Age Commissioning Strategy |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/09/23
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FORWARD PLAN ITEM |
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Meeting:
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Executive |
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Meeting Date:
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14/09/23 |
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Item Type:
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Executive Decision - of 'Normal' Importance |
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Title of Report:
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Description:
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Purpose of Report: This report is to request permission for City of York Council to renew a lease agreement with York Conservation Trust (YCT) for the use of Bowes Morrell House (BMH). This is to provide a premise for the York Drug and Alcohol Service (YDAS) to operate the 12 week rehabilitation programme (Oaktrees) from.
The Executive will be asked to consider approving the lease to enable buildings to be provided for YDAS.
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Wards Affected:
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Guildhall Ward |
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Report Writer: |
Ruth Hine |
Deadline for Report: |
04/09/23 |
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Lead Member: |
Executive Member for Adult Social Care and Public Health |
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Lead Director: |
Director of Public Health |
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Contact Details:
|
Ruth Hine
ruth.hine@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
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Making Representations:
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Process:
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As part of the re-procurement steering group meetings, discussion with legal and procurement have taken place. |
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Consultees:
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Background Documents:
|
Building Lease for Drug and Alcohol Service |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
06/11/23
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FORWARD PLAN ITEM |
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Meeting:
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Executive |
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Meeting Date:
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Item Type:
|
Executive Decision - a 'Key Issue' - decision with significant effects on communities
|
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Title of Report:
|
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Description:
|
Reablement services is an important provision that provides the opportunity to meet the duties of the Care Act 2014 s2 (duty to prevent, reduce or delay needs for care and support for all adults). The current reablement service contract is coming to an end this year, the commissioning team are in the process of recommissioning the service. The purpose of the report is for Executive to review the report and recommendations to come to a decision on the best option to go forward. Members will be asked to recommend the best option to recommission York Reablement Services. Decision due date for Executive changed from 16/03/2023 to 15/06/23. Reason: An equality impact assessment has recently been completed and as a consequence there is a need for an extended engagement period with key stakeholders to fully understand the impact of the current service and any gaps in provision, and that they are addressed as part of the recommissioning process. Decision due date for Executive changed from 15/06/2023. The revised date is to be confirmed. Reason: Further work is required with the ICS before it is taken forward.
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Wards Affected:
|
All Wards |
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Report Writer: |
Judith Culleton |
Deadline for Report: |
01/06/23 |
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Lead Member: |
Executive Member for Adult Social Care and Public Health |
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Lead Director: |
Corporate Director of Adult Services & Integration |
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Contact Details:
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Judith Culleton, Edward Njuguna
judith.culleton@york.gov.uk, edward.njuguna@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
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Making Representations:
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Process:
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The consultation
will involve a survey being sent out to service users, health
professionals and other key stakeholders that will inform the
report to the Executive. A working group has also been set up to
look at the different options to recommission the York Reablement
Service. The outcome will be the implementation of an
efficient and effective commissioning model that will provide value
for money and is the best strategic fit for the delivery of our
Home First care and support pathway. |
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Consultees:
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• York and
Scarborough Hospital NHS Foundation Trust |
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Background Documents:
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Recommission of the current York Reablement service |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/09/23
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